Users
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Groups

Users

Users are entities that can be authenticated against the credentials required to access a portal.

After you create a user, you can assign access rights to a user. For more information on groups, see Access Control Lists.

You can also add a user to a group. When you add a user to a group, all access rights assigned to a group are also assigned to the user. For more information on groups, see Groups.

User Properties

This section describes the properties of a user, as shown on the corresponding Edit pane.

Property Description
Name

Type the user name that this user must use to log on to iKnowBase. You cannot update the information of this property for an existing user.
Last name

Type the last name of this user.
First name

Type the first name of this user.
Language

Click the appropriate language that you want to set for this user.
Dimension

Select the dimension the user is associated with. Used for presenting content in context of users.
Permissions

Select the Guest user checkbox to grant guest user privileges to this user.

Select the Create flag check box to enable this user to create and edit content when this user logs in to the iKnowBase portal.

Select the Admin flag check box to grant administrative privileges to this user.

Dn

Contains the dn string for this user if synchronized from an ldap directory.
Fulldn

Contains the full dn string for this user if synchronized from an ldap directory.
Email address

Type the e-mail address of this user.
Guid

Displays a globally unique identifier number for this site. This property appears after you save a site. You cannot update the information of this property.
Id

Displays a unique identifier number for this user. You cannot update the information of this property.
Created

Displays when the dimension type was created and by whom it was created.
Updated

Displays when the dimension type was last updated and by whom it was updated.
Group memberships

Displays a list of all the groups this user is a member of.

Note: This list is not updatable from the Edit pane for user. To add a user as a member of a group, edit the appropriate group.

ACL memberships

Displays a list of all the access control lists this user is a member of.

Note: This list is not updatable from the Edit pane for user. To add a user as a member of an access control list, edit the appropriate access control list.

Tasks

See earlier chapter for information about common tasks like create, view, copy, update, and delete. This chapter describes specific tasks for users.

Note: Normally you will not create users manually. Users are normally stored and administered in an LDAP directory like OID or AD, and automatically synchronized over to iKnowBase.

Note: It is not possible to copy a user.

Associating a User with a Dimension

To associate a user with a dimension, perform the following steps:

  1. On the Edit pane, click the Change link next to the dimension field.
  2. Click the appropriate dimension in the dimension navigator to select it.
  3. Click Save.

Note: Click the Clear link to remove the dimension from the user.

Deleting a User

To delete a user, perform the following steps:

  1. On the List pane for users, click the delete action for the user that you want to delete.
  2. If the user is the owner of documents, select a new owner by clicking on the Select action for the appropriate new owner.
  3. Click the delete action to delete the user.

Note: You can click the Cancel action to cancel the deletion.

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Groups