Users
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Groups

Users

Users are entities that can be authenticated against the credentials required to access a portal.

After you create a user, you can assign access rights to a user. For more information on groups, see Access Control Lists.

You can also add a user to a group. When you add a user to a group, all access rights assigned to a group are also assigned to the user. For more information on groups, see Groups.

User Properties

This section describes the properties of a user, as shown on the corresponding Edit pane.

Property Description
User name

Type the user name that this user must use to log on to iKnowBase. You cannot update the information of this property for an existing user.
First name

Type the first name of this user.
Last name

Type the last name of this user.
Email address

Type the e-mail address of this user.
Dn

Contains the dn string for this user if synchronized from an ldap directory.
Fulldn

Contains the full dn string for this user if synchronized from an ldap directory.
Preferred Language

Click the appropriate language that you want to set for this user.
User dimension

Select the dimension the user is associated with. Used for presenting content in context of users.
Person card

Select the person card associated with the user. Used for presenting content in context of users.
Permissions

Select the Guest user (public) checkbox to grant guest user privileges to this user.

Select the Admin privileges check box to grant administrative privileges to this user.

Select the Allow document creation check box to enable this user to create and edit content when this user logs in to the iKnowBase portal.

Select the Disable user check box to disable the user. The user will no longer be able to log in.

Valid from

Set a date value (dd.mm.yyyy) if the user should be valid after a specific date
Valid to

Set a date value (dd.mm.yyyy) if the user should be expired after a specific date

Membership

This section describes the membership to groups or access control lists, as shown on the corresponding Membership pane.

Property Description
Add or delete group membership

Displays a list of all the groups this user is a member of.

Add new groups by using the links Add group or Add groups. Remove a group membership by clicking the delete icon.

ACL memberships

Displays a list of all the access control lists this user is a member of.

Add new access control lists by using the links Add acl or Add acls. Remove a acl membership by clicking the delete icon. For more information about the ACL permissions, see Access Control Lists.

Acl membership overview

This section describes all membership to access control lists, either directly or thru a group membership.

Property Description
Acl membership overview.

Click the Show link to see how the user is granted to the access control list.

Social services

This section describes all integration against social services, e.g Facebook. The only action permitted is removal of entries.

Property Description
Provider

Name of the social provider
User id

UserID for the soscial services
Displayname

Display name
Profile Url

Url to the social profile
Image Url

Image Url to the social profile

User tokens

Displays user tokens attached to the current user.
To add a new token, click Add value. You can select between an activation token or a login token.

Property Description
Token type

Valid values are Activation and Login token
User Tokens

The actual token automatically generated when you create a new token.
User tag

Display the user tag. Not editable.
Description

Description of the token
Valid to

Date to define the expiry date for the token. The value has to be given in the form dd.mm.yyyy hh24:mi.

Change password

Note that this password is only used in installations where the iKnowBase database is the master for password information. This is not the normal case.
Instead, normally you will need to update the password in a remote directory such as Microsoft Active Directory or Oracle Internet Directory.

Property Description
New password

Enter a new password for the user.

Copy a user

Create a new used based on the properties of an existing user.

Property Description
User name

Enter a unique user name for the new user.
First name

Type the first name of the new user.
Last name

Type the last name of the new user.
Create a person card?

If set, it will create a new user document with the same system properties as the document owner by the selected user. If the selected user doesn’t have a document, this option is hidden.
Create a dimension?

If set, it will create a new user dimension with the same system properties as the dimension owner by the selected user. If the selected user doesn’t have a dimension, this option is hidden.
Copy group membership?

If set, it will duplicate the group memberships from the selected user.
Copy acl membership?

If set, it will duplicate the acl memberships from the selected user.

Tasks

See earlier chapter for information about common tasks like create, view, copy, update, and delete. This chapter describes specific tasks for users.

Note: Normally you will not create users manually. Users are normally stored and administered in an LDAP directory like OID, OpenDJ or AD, and automatically synchronized over to iKnowBase.

Note: It is not possible to copy a user.

Associating a User with a Dimension

To associate a user with a dimension, perform the following steps:

  1. On the Edit pane, click the Change link next to the dimension field.
  2. Click the appropriate dimension in the dimension navigator to select it.
  3. Click Save.

Note: Click the Clear link to remove the dimension from the user.

Deleting a User

To delete a user, perform the following steps:

  1. On the List pane for users, click the delete action for the user that you want to delete.
  2. If the user is the owner of documents, select a new owner by clicking on the Select action for the appropriate new owner.
  3. Click the delete action to delete the user.

Note: You can click the Cancel action to cancel the deletion.

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Groups